Learn to Observe Yourself and
The first step in becoming a good time manager is to observe
the ways you currently spend your time. If you do it, write
it down. Take notice of where your time goes, and where and
with whom you spend it. Once you are aware of where your time
goes, it’s much easier to make different choices.
The second step is to make better choices. It takes a lot
of character to try something new, but if you don’t
change what you’re doing, then you'll keep getting what
Learn to Say No
Saying no for some people is a very hard thing to do, but
it has tremendous rewards. Ask yourself, "Is this the
wisest and best use of my time right now?" If you cannot
respond positively to that question, say no to the opportunity.
Undercommit and Overdeliver
This is one of the greatest productivity secrets of all time,
and so often we tend to do the opposite. This one skill alone
can reduce tremendous amounts of stress in your life and significantly
strengthen your relationships.
Use One Time-Management System
There is no greater cause of stress than not delivering on
a commitment. Whether its your mortgage or rent or a commitment
you make to a customer or a fellow employee, not following
through or underdelivering causes a great deal of stress.
Have a system that schedules your commitments without all
the worry. Floating pieces of paper represent commitments.
Get them all in one system.
Find a Mentor or Coach
Even Michael Jordan needed a coach. Each of us needs a raving
fan who roots us on and teaches us the skills we need to be
successful. Find someone who can mentor you and coach you
along the path to reaching your goals. If you can’t
find an all-round coach, it’s ok to have more than one.
Have a coach for each area you would like to improve.
Documentation is one thing. Documentation retrieval is another.
Establish a place for everything, and then put everything
in its place. You lose, on average, an hour a day looking
for things. If you want more time, spend less of it looking
for what you need. (Start by buying a label maker, file cabinet
and computer. Create a retrieval system using these tools,
and you will never regret the time and money you invest.)
Everyone is motivated differently. Find what motivates you
and use it. When you’re in a positive mood you can get
more done, so use positive material to help you get there.
They say that more than 85% of what you hear each day is negative.
If this is true, you had better have a way of reducing its
effect. Make sure you are getting what you need to stay positive
and motivated. I highly recommend purchasing positive tapes
and CDs to listen to in the car.
Turn To Do’s into Appointments
What is higher in priority than a task prioritized as an “A”
on a To Do list? The answer is an appointment on your calendar.
To Do’s are discretionary tasks that are time flexible.
Appointments are time specific. We defend appointments, but
we tend to forget about tasks. To take your time-management
skills to the next level, take your A’s off your To
Do list and put them on your appointment schedule.
Plan 15 Minutes Every Day
The best way to leverage time is to plan and prioritize. When
we plan and prioritize, we control events instead of falling
prey to events that control us. When we get to events before
they get to us, we reduce the amount of time they take, improve
the quality of the results they produce and reduce the stress
in our lives.
Become Computer Efficient
More and more of our time each day is spent on the computer.
Our ability to navigate the computer absolutely affects our
ability to be productive. Improving your typing skills and
learning keyboard shortcuts can save you time every day. Make
time for computer development skills by scheduling time with
someone who has the know-how, taking a computer class or just
purchasing literature to help you.
About Steve McClatchy
Steve McClatchy is an international speaker, writer, consultant, trainer and founder of Alleer Training & Consulting. Steve has spoken before thousands of audiences on the topics of Time Management, Leadership and Consultative Selling Skills and his client list includes the NFL, Merck, Microsoft, Disney, Comcast, State Farm, HP, Ikea, BASF, Wells Fargo and Nestle. You will be captivated, motivated and truly inspired by his unique and practical approach to effectiveness and success.
Steve also has BAs in Finance and Economics from the Catholic
University of America in Washington, DC. He has been involved
in the Big Brother/Big Sister program for more than 15 years
and often speaks to high school and college audiences about
leadership, time management and interviewing skills.
Contact Steve directly at Steve@Alleer.com or find out more about him at www.Alleer.com.
1. Bernard Meltzer www.getmoredone.com/quotes