meet on Monday morning people need time to get into
the work week. Don't meet after lunch people are in
post-lunch nap mode. Don't meet on Friday afternoon
people are more focused on the weekend. With all these rules,
how are you ever supposed to find the ideal time to hold a
Instead of trying to schedule your meetings around
a few select times why not change the way you deliver presentations
in your meetings? There are many things a presenter can do
to hold an audience's attention no matter when you
Pose a Question
Ask a question early in your meeting, but tell the audience
you don't expect the answer until the end. By letting everyone
know you've woven the answer into the discussion, they'll
realize they need to listen in case you call on one of them
for the answer.
Mix Things Up
Add variety. If you're using presentation software, vary the
content using clip art, sound and/or animation on a few slides.
You can also use tools such as the Internet or props to illustrate
points. But don't overdo it.
Use humor but don't get off track with it the joke
should be related to the meeting's content. Try opening your
presentation with an amusing slide such as an editorial cartoon.
Make It Personal
Don't be afraid to let your personality show through. Illustrate
a point by telling a short personal story.
Use the names of audience members. If you're presenting on
the latest sales forecasts, give details about audience members'
roles in increasing sales.
Find ways for people to interact, especially in the middle
of the meeting, when things may seem to drag. Pose a question
or single out someone to participate, keeping everyone on
Make It Relevant
Keep the radio tuned to WIIFM (What's In It For Me?). If you
frame your comments to cover what your audience cares about,
they're more likely to pay attention.
If you're meeting after lunch, serve ice water or juice. A
cool, refreshing beverage can knock people out of their sleepy
So have no fear of Monday-morning or Friday-afternoon meetings!
Now you can liven up any meeting, no matter what the time