|Dear Meeting Guru,
"Are there any
guidelines for making a meeting room more conducive to planning
Planning sessions involve a lot of brainstorming, note-taking and interacting.
To hold an effective planning session, you’ll need to take all these elements
into consideration when setting up your meeting room.
How people are seated and where technology is located in the room affects the
way attendees communicate. Depending on how you would like to conduct the meeting,
I have two suggestions for how to lay out the seating and technology in the
Apply this first option if you plan to use an interactive whiteboard or a screen
located at the front of the room to give a presentation or to record ideas and
Set up rectangular tables in a U-shape, with the U opening up to where the
presenter and whiteboard are located. This setup keeps attendees in plain view
of each other and encourages communication. The meeting leader, as well as any
presentation or whiteboard tools, will be in plain view at all times, allowing
attendees to easily refer back to decisions and notes.
If you don’t plan to record notes or present information on a central
screen, seat attendees around one long rectangular or circular table where everyone
can see each other. Make sure there is nothing in the middle to obstruct anyone’s
view. For this setup it is important to assign someone at the table to record
meeting minutes so everyone is clear about decisions made and action items assigned.
As Henry Ford, pioneer of the assembly-line production
method once said, “Coming together is a beginning, keeping together is
progress, and working together is success.”
Any meeting room can bring people together, but
a room laid out to suit your specific meeting purpose will help your team work
better together and produce better results.
may good meeting karma be with you.