|Dear Meeting Guru,
I am a training specialist developing a one
hour PowerPoint presentation called 'Effective Meetings'. This presentation
will be given to Branch Managers in my company throughout the country.
I was thinking of devising a role-play meeting also, to help the
participants understand some of the things they will experience
when they hold their meetings. What I do not wish to do is have
this hour be a waste of the managers' time. It's added into a one
week class, so I want my 'hour' to stand out. Any ideas you have
would be helpful.
If you want people to remember and use the information in your presentation,
make sure you keep it practical. Everyone knows why they need effective
meetings, so concentrate on how they can deliver them.
At EffectiveMeetings.com, we have devised six practical ways you can make your
meetings more effective. Check out the following article and consider using
the tips described as the basis for you presentation.
Once youíve reviewed these tips, consider a bit of group participation. Include
the following slide in your presentation, and ask participants to copy these
questions and fill in the blanks, outlining their commitment to improving meeting
effectiveness. Suggest that all of your branch managers present their ideas
to their team, and have group members evaluate their efforts in a monthís time.
One thing I want to change about my meetings:
Strategies Iíll use to achieve this change:
If you want to integrate a role play into your session, check out the following
articles that contain strategies for being both an effective team member and
an effective team leader:
Then use these ideas to create a role-play session. Your first meeting scenario
could highlight strategies for being a more effective team leader, and the second,
strategies for being a more effective team member. After all, you can only be
an effective leader if you understand the frustrations behind your team membersí
I hope this gives you some ideas for your presentation. Remember, teaching
people new skills is never a waste of time!
As the wise philosopher Confucius
once said, "Those who are born with knowledge are the highest. Next come
those who attain knowledge through study. Next again come those who turn to
study after having been vexed by difficulties. The common people, insofar as
they make no effort to study even after having been vexed by difficulties, are
the lowest." In other words, ineffective meetings can be eliminated, as
long as you have people who are committed to learning new tricks!
Until next time
may good meeting karma always be with you.